How to Effectively Manage Your Time

In general, our calendars are packed with activities related to work, family and social life. Often, these activities are related to trivial things – where our active engagement is not required to get the task done. If we want to effectively master our calendars, and thus life, we have to learn to master our time.

Here are a few pointers to help you take control of your time:

1. List all of your tasks and categorize them

You will want to start listing out each of the tasks, and then categorize them using a simple logic. While you can choose your own categorization logic, we recommend the following: 

2. Delegate the tasks/categories that do not require your active engagement

For each of the categories or tasks, evaluate if it can be delegated. Using our recommended categorization above, the following would be a logical conclusion. 

Category 1: No delegation needed, due to the importance of your involvement.
Category 2: Delegate these tasks, for effective utilization of your time.
Category 3: Delegate the task for learning how to execute it.  
Category 4: Delegate these tasks, no other option exists. 

Also, delegate the tasks that are trivial or time-consuming. We, at YouDelegate, believe everyone deserves more free time, let us take care of your tasks so you can focus on things you love. 

3. Determine amount of time to be spend on each task, and schedule your week

For tasks that can’t be delegated, consider different things that may impact time required to execute the task. Some of the tasks may require you to drive somewhere, some tasks may need to be done at a certain time, some tasks require additional details which you may not have yet. Based on all these factors, determine a suitable amount of time. For complicated tasks, prepare to dedicate at least one hour. Plan each day of the week, and list the tasks that you would want to complete on that day. Recommend planning the entire week, consistently doing so will improve odds of better managing time.  

4. Avoid breaking the schedule

Sticking with the schedule will help you stay focused and will reduce distractions. In effect, this increases your overall efficiency. Breaking away from the schedule even once may seem inconsequential, but do not give in. Remind yourself of the long game, and the goal of mastering your time. 

YouDelegate offers a wide range of services, to help people reclaim a portion of their day by reducing the amount of time spent on trivial & time-consumer tasks with a simple high-quality cost-effective solution. Check us out at youdelegate.com